Going back to work after maternity leave is a big adjustment — especially if you plan to continue breastfeeding or expressing milk. One of the most important steps you can take is to let your employer know in writing (via an email or letter) what you’ll need to make breastfeeding work.
This letter doesn’t have to be complicated or formal. It’s just a way to open the conversation, set expectations, and make sure everyone’s on the same page.
This guide walks you through what to say, what your rights are, and includes a sample letter you can copy, paste, and personalize.
Why Write a Breastfeeding Plan Letter to Your Employer?
Sending a written request helps you:
- Start the conversation with clarity and professionalism
- Document your request in case you need to follow up
- Give your employer time to prepare before your return
- Reduce stress and avoid awkward last-minute conversations
It’s about being proactive — and making sure you have the support you need to continue breastfeeding while doing your job.
What Are Your Rights?
Know Your Rights Before You Submit Your Plan. Breastfeeding and pumping rights vary by country—and sometimes by region. To make sure your letter is fully backed by law, check the guidelines in your country.
- 🇺🇸 United States → U.S. Department of Labor – Nursing Mothers’ Rights
- 🇨🇦 Canada → Canada Labour Code – Breastfeeding
- 🇬🇧 United Kingdom → Maternity Action – Breastfeeding at Work
- 🇦🇺 Australia → Fair Work Ombudsman – Breastfeeding Rights
- 🌍 Global Guidance → UNICEF – Breastfeeding & Work
What to Include in Your Breastfeeding Letter
Here’s a checklist of what to include in your breastfeeding-related message or email to your employer:
- Your return-to-work date
- Your intention to continue breastfeeding or pumping
- A request for:
- A private, secure space (not a bathroom)
- Breaks to express milk (e.g., 2–3 times per day, 20–30 mins each)
- Access to a fridge for milk storage
- An outlet and a chair for pumping, if needed
- An offer to discuss or meet in person
- A note of reassurance that you’re committed to your role and responsibilities
Sample Breastfeeding Letter to Employer (Editable Template)
Feel free to copy, paste, and personalize this letter.
Dear [Manager’s Name],
I hope you’re well. As I prepare to return to work on [insert your return date], I wanted to share my breastfeeding plan and coordinate any accommodations that may be needed.
I plan to continue expressing breast milk during the workday and would be grateful for a private, clean space where I can pump. Ideally, the space would include an electrical outlet, a chair, and a door I can lock for privacy. I’d also appreciate access to a fridge for storing expressed milk.
To maintain my milk supply, I will need to take breaks to pump about [2–3 times] per day, with each session lasting around [20–30 minutes]. This time will allow me to set up, pump, and clean up appropriately.
I understand that policies may vary depending on location and company size. In the U.S., the PUMP for Nursing Mothers Act supports this request; in the U.K., the Health and Safety Executive encourages supportive accommodations as part of workplace safety.
I’d be happy to meet before my return to discuss how we can make this work smoothly for everyone. I truly value my role here and am committed to continuing to meet our shared goals.
Thank you so much for your understanding and support.
Warm regards,
[Your Full Name]
[Your Job Title]
[Contact Info]
Helpful Tips to Make the Process Easier
Send it early. Ideally, 2–3 weeks before returning, so your employer has time to prepare. Talk to HR too. They may be more familiar with workplace policies or laws. Be clear but collaborative. You’re not asking for a favor — you’re laying out a plan to support both your role and your child. Keep records. Save a copy of the breastfeeding letter and any replies from your employer, just in case.
What If Your Employer Says No?
If your employer pushes back or ignores your breastfeeding letter request:
- Follow up in writing. Re-state your request, referencing your legal rights (especially in the U.S.).
- Involve HR. They may help resolve misunderstandings.
- Escalate, if needed. In the U.S., you can file a complaint with the Department of Labor. In the U.K., consult your health and safety rep or Citizens Advice for support.
You deserve a workplace that supports your health and your family — and there are resources to back you up.
Final Thoughts
Asking for lactation support at work can feel intimidating, but you’re not alone — and you’re not being unreasonable. This is a normal, legally supported, and healthy part of returning to work.
Sending a breastfeeding plan letter is a small but powerful way to advocate for yourself, plan ahead, and give your baby the best care — while showing your employer you’re thoughtful, committed, and ready to return strong.
You’ve got this.
References
- U.S. Department of Labor, Wage and Hour Division. “Break Time for Nursing Mothers under the FLSA.”
- Public Health Agency of Canada. “Protecting, Promoting and Supporting Breastfeeding: A Practical Workbook.”
- Maternity Action (UK). “Breastfeeding at Work: Your Rights.”
- Fair Work Ombudsman (Australia). “Breastfeeding in the Workplace.”
- UNICEF. “Breastfeeding and Work: Supporting Working Mothers.”
